County Clerk

Pete Duncan Macoupin County Clerk
Birth, Marriage, Death Certificates/Marriage Licenses/
Civil Union Licenses/Genealogy

Absolutely NO information regarding vital records can be given out over the telephone.

Cost of a copy of birth, marriage, or civil union certificate:
    - $15.00 for first copy of a certificate
    - $ 4.00 for each additional copy of the same certificate

Cost of a copy of death certificate:
    - $17.00 for first copy of a certificate
    - $ 6.00 for each additional copy of the same certificate

Cost to apply for marriage or civil union license
- $75.00 for license
- A $10.00 fee will be charged by the Circuit Clerk's office if a couple is wishing to have a Judge perform their ceremony

Cost of a genealogy copy of birth, marriage, or death certificates:
-$5.00 for a birth certificate (must be on file at least 75 years or longer)
-$5.00 for marriage certificate (must be on file at least 50 years or longer)
-$5.00 for a death certificate (must be on file at least 20 years or longer

To request a certificate, the appropriate form for that particular record must be completed and returned to the County Clerk's office. These forms can be found online or at the County Clerk's in the Macoupin County Courthouse.

Birth Certificate Request Form

Marriage Certificate Request Form

Civil Union Certificate Request Form

Death Certificate Request Form

 

Frequently Asked Questions  

Who can request a copy of a birth certificate?

To obtain a certified copy of a birth certificate, you must be one of the following:

• Of legal age (18 or an emancipated minor with certified court documentation) if requesting your own.
• The mother or father (if listed on the certificate) of the child whose certificate is being requested.
• A Legal Guardian with certified court documentation proving verification of guardianship.
• An Agent having a Notarized letter from any of the above authorizing your access to the record.
• A Legal Representative, i.e. an attorney acting on behalf of the person named on the Birth Certificate (must have authorized documentation).
• An Agent authorized by power of attorney that specifically states that the record can be obtained.
• An Agent approved by the State Registrar.


Who can request a copy of a death certificate?

To obtain a certified copy of a death certificate, you must be one of the following:

• Executor or Administrator of decedent's estate.
• The informant listed on the Death Certificate.
• The next of kin.
• Someone who has a personal or property right interest in the certificate.



Who can request a copy of a marriage certificate?

To obtain a certified copy of a Marriage Certificate:

• Anyone is allowed to request a certified copy of a Marriage Certificate.


Who can request a copy of a birth certificate or marriage certificate of a deceased person?

To obtain a certified copy of a Birth Certificate or Marriage Certificate of a Deceased Person, you must be one of the following:

• The next of kin.
• Someone who has a personal or property right interest in the certificate.

How do I request a copy of a birth, marriage, civil union, death certificate?

Requests for copies of a birth, marriage, civil union, death certificate can be done in the following ways.

• In person at the Macoupin County Courthouse in the County Clerk's Office
• Mail the request form found above of the type of record you are requesting.
• Email pete.duncan@macoupincountyil.gov the information requested in the form found above for the type of record you are requesting.
• Visit www.vitalchek.com and place an online order for a record.


Can I order a copy of a birth, marriage, civil union, death certificate online?

There are two ways to order a birth, marriage or death certificate online.

• To order online, visit www.vitalchek.com. This third party site will allow you to complete the request form and make a credit card payment for any requests of vital records. The request will be forwarded to the County Clerk's office where it will be processed and a copy of your record will be send through the mail.
• You may also email the County Clerk's office (pete.duncan@macoupincountyil.gov) with the relevant information and then send payment to Macoupin County Clerk, P.O. Box 107, Carlinville, IL 62626. Once payment is received by the County Clerk's office, your request will be processed and sent to you by mail.

 
Can I apply for a marriage license?

To be eligible to apply for a marriage license::

• Must be getting married in Macoupin County.
• You must not be related.
• If you are a minor, you must have parent or legal guardian present for them to sign the license. In the case of a legal guardian, a certified copy of the legal guardianship or legal custody papers are required.


How do I apply for a marriage license?

To apply for a marriage license:

• Both parties need to be present.
• You must both bring a valid drivers license or photo i.d.
• No blood tests required.
• If you are a minor, you must have parent or legal guardian present for them to sign the license. In the case of a legal guardian, a certified copy of the legal guardianship or legal custody papers are required.
• There is a one day waiting period prior to marriage.
• Licenses are good for 60 days after applying. If over 60 days, you will need to reapply.


 Can I apply for a civil union?

To be eligible to apply for a civil union:

• You must not be related.
• You must be over the age of 18.
• Must not be currently in a marriage or civil union.
• Partners of the opposite and same sex may apply for a civil union license.


How do I apply for a civil union?


To apply for a civil union license:

• Both parties need to be present.
• You must both bring a valid drivers license or photo i.d.
• There is a one day waiting period.
• Licenses are good for 60 days after applying. If over 60 days, you will need to reapply.


For genealogical purposes, when did Macoupin County begin recording records?

For birth and death records, 1877.
For marriage records, 1829.

Can I order a genealogy copy of records?

Yes, though a certificate must be on file for so many years before we can make genealogy copies in order to protect identity information

• For birth certificates, it has to be on file at least 75 years or longer.
• For marriage certificates, it has to be on file at least 50 years or longer.
• For death certificates, it has to be on file at least 20 years or longer.